Building Rental - All non-Bella Vista Church Ministry activities must pay a mandatory
$100 deposit (or 50% of total fees. Whichever is less) Reservations are confirmed upon receipt of
these fees and approval of form, which must be received at least two (2) weeks prior to your date.
Custodial Meeting - You must meet with the Facilities Manager at least 2 weeks before your event.
It is your responsibility to call and make an appointment with him.
Building Key – If you need a building key, you must make arrangements with the events coordinator.
Equipment Reservation - Requests to reserve equipment needed should be made during your meeting
with the events coordinator. You will be responsible for set up of your space and returning it to prior
set up after your event.
Cancellations - Only if the event is cancelled by Bella Vista Church, will the deposit be refunded.
Responsibility - The person or organization receiving approval for use of the building or grounds shall
be responsible for all damage to or loss of property, including that belonging to staff and ministry
organizations during the time the building is in use. The applicant is also responsible to see that all
conditions are met, including making sure the building is locked.
Alcoholic Beverages – prohibited anywhere on the Bella Vista Church properties.
Smoking – Bella Vista Church & property is a smoke-free environment. (This includes e- cigarettes and vaping)
Decorations – Time for decoration must be scheduled on the application form under “Time of
arrival for setup.” Putty or hanging devices that are not permanent or do not cause damage may be
used, if prior arrangements are made with the Facilities Manager. Tacks, nails, or tape may not be
used. Use of candles is restricted and requires approval; please check with the Facilities Manager. All
decorations and hanging devices must be removed immediately after event by applicant. Any
exceptions must be approved personally by the Facilities Manager.
Facilities Questions – If any questions arise during your event, contact the Special Events
Coordinator or Facilities Manager.